Note: If you are a member of a group entitled to a free NERGC 2025 ticket (Speakers, Exhibitors, and Award winners), you will be sent an email with instructions on how to redeem your ticket. Please do not proceed with registration until you have that information.
The Conference Brochure
The 16-page Conference Brochure (PDF) is your complete guide to NERGC 2025, detailing all of the sessions, day-by-day, as well as all the special events. You may want to print it out and circle the sessions you want to attend and the events you want to participate in. With 8 concurrent tracks of sessions, you may have some tough choices to make!
Detailed Registration Instructions
The registration system allows you to buy one or more tickets.
Admission tickets come in THREE varieties: 1) Single Day Registrations for each of Thursday through Saturday, 2) a Two Day Registration for your preferred combination of days, and 3) A discounted three-day “Full Registration” ticket. These tickets give you access to all conference sessions for applicable day(s), except for workshops. They also give you access to the Exhibit Hall and whatever special events take place on the day(s) covered by your ticket(s), such as Society Fair, Special Interest Groups, Libraries, Archives, and Museums Showcase. All attendees also receive an electronic (PDF) copy of the conference syllabus, containing the speaker handouts, approximately one week before the conference.
You can also purchase tickets for optional items such as luncheons, banquets, conference workshops and a printed copy of the syllabus or a digital copy on a Flash drive.
Finally, you can purchase tickets for the pre-conference tracks, choice of 2 tours and workshops on Wednesday, October 29th.
If you order multiple tickets, such as an admission ticket, meal tickets, and workshop ticket, you will need to enter your name, email address, and other information multiple times, once for each ticket.
You will see a “copy ticket data from” button that can be used to copy information from one ticket to another. This feature works only if you copy info from similar ticket types, e.g., copy meal ticket information into another meal ticket, or conference ticket information into a workshop ticket.
If you need to register more than one person, it is recommended that you go through the online registration system separately for each person.
When you register, be sure to double-check your email address to make sure we have a reliable way to reach you with updates about the conference.
Register Online
Registration may look a little different this year. We are using the same conference registration system we have for the last couple of conferences, the Whova platform, but they have changed the system a little so we will need to have multiple buttons to register depending on what and on what days you will be registering for NERGC conference 2025.
Wednesday Pre-conference October 29, 2025 Does not require conference registration.
Full conference Thursday – Saturday October 30-November 1, 2025
Two Day Registrations
Single Day Registrations
Register By Mail
If you prefer to pay by check, please print out page 15 of the brochure, fill in your selections, and mail it, along with your check, to the address provided on the form. Be sure to mail it well in advance of the deadline of October 20th for receipt of mailed in registrations.
Hotels
We have reserved blocks of rooms for conference attendees at the DoubleTree by Hilton that is hosting the conference. More information is on our Hotel 2025 page.
Deadlines
- July 1—The last day that we should be able to guarantee that we can meet your accessibility needs.
- September 13 – The last day to receive Early Bird pricing
- September 25—The last day to order a printed syllabus or a syllabus on a Flash drive.
- September 30—The last day to order meals.
- October 1—The last day to cancel registrations for a refund (minus $30).
- October 17—The last day to register online.
- After October 17th—It is too late to register online. Instead, if there are still tickets available, you can show up for the main conference October 30 – November 1 and register onsite. Note: You will not be able to register onsite for any of the pre-conference tracks, tours or workshops that are on Wednesday, October 29th.
Registration FAQs
- Does “Full registration” include workshops or meals?
- No. “Full registration” is a discounted 3-day ticket, providing admission to all regular sessions, Thursday-Saturday. Meals and workshops are extra.
- I am a conference speaker, or exhibitor, or other person entitled to free admission. How do I access that?
- Those entitled to free admission have or will be emailed a discount code to be used during online registration to deduct the cost of their ticket.
- I cannot attend NERGC 2025 in person. Is there any way to participate virtually?
- No. NERGC 2025 will be an in-person conference only. But we are evaluating the feasibility of doing a hybrid conference for 2027.
- What if I need special accommodations for my attendance?
- Please send an email to our ADA coordinator, Dr. Pam Roberts, at accessibility-2025@nergc.org, by July 1, 2025, to arrange for your needs.
- I have special dietary needs. How can I specify this?
- All meals will have a vegetarian option available. If you have needs beyond that, look for and respond to the registration question that asks about special dietary needs. If you have questions please email accessibility-2025@nergc.org.
- How do I sign up for Ancestors Research Consultations?
- Attendees will be contacted when we’re ready to start sign-ups for this popular event.
- Will there be a conference app for NERGC 2025?
- Yes. There will be an app for the conference, for iOS and Android devices. Attendees will be contacted with further information when the app is available.
- I have a service or product that is of interest to genealogists. How can I make your conference attendees aware of it?
- We have a range of offerings, from renting a booth in our Exhibit Hall, to taking out an advertisement in our conference packet (the “syllabus”) to an item to stuff in the tote bag, etc. See our Partners page for more information. We also have opportunities for genealogical societies, and libraries, museums, and archives to participate in the conference.
- What if I have any questions not already covered here?
- First, please check over the PDF of the conference brochure carefully to make sure it is not already covered. If you still have a question on the registration process specifically, you can send an email to registration@nergc.org. If you have a more general question about the conference, you can send an email to nergc-help@nergc.org.